Updated RPMS Guidelines for SY 2019-2020 Year-end Activities in light of COVID-19 Measures

Updated RPMS Guidelines for SY 2019-2020 Year-end Activities in light of COVID-19 Measures The Department of Education (DepEd) issued Upda...

Updated RPMS Guidelines for SY 2019-2020 Year-end Activities in light of COVID-19 Measures

The Department of Education (DepEd) issued Updated RPMS Guidelines for SY 2019-2020 Year-end Activities in light of COVID-19 Measures through DepED Memorandum No. 045 dated April 18, 2020 to Undersecretaries Assistant Secretaries Minister, Basic, Higher and Technical Education, BARMM Bureau and Service Directors Regional Directors Schools Division Superintendents Public Elementary and Secondary School Heads  and All Others Concerned.

According to the issuance, the Year-end Review of the Results-based Performance Management System (RPMS) Cycle, School Year (SY) 2019-2020 shall be postponed temporarily and shall resume when authorities issue a declaration of safety for all DepEd employees due to COVID-19.

"Due to the COVID-19 situation, the Year-end Review shall be postponed temporarily and shall resume when authorities issue a declaration of safety for all DepEd employees. The adjusted schedule of RPMS Portfolio submission and evaluation, data collection and consolidation of IPCR rating will be released through a separate memorandum," as stated in the DepEd memo.

After this postponement, a separate memorandum shall be released to include the adjusted schedule of RPMS Portfolio submission and evaluation, data collection and consolidation of IPCR Rating.

HERE'S THE FULL TEXT of DepEd Memorandum (DM) No. 045, s. 2020 dated April 18, 2020 

RESULTS-BASED PERFORMANCE MANAGEMENT SYSTEM GUIDELINES FOR SCHOOL YEAR 2019-2020 YEAR END ACTIVITIES IN LIGHT OF COVID-19 MEASURES 

 To:

Undersecretaries 

 Assistant Secretaries 

Minister, Basic, Higher and Technical Education, BARMM

Bureau and Service Directors

Regional Directors

Schools Division

Superintendents

Public Elementary and Secondary School Heads

All Others Concerned 

1. As mandated by DepEd Order No. 2, s. 2015 titled Guidelines on the Establishment and Implementation of the Results-based Performance Management System in the Department of Education, the Department is scheduled to conduct Phase III: Performance Review and Evaluation and Phase IV: Performance Rewarding and Development Planning of the Results-based Performance Management System (RPMS) Cycle, School Year (SY) 2019−2020 for school-based personnel in April 2020. These phases include yearend review and assessment, evaluation of portfolio and computation of final rating, ways forward and development planning. 

2. However, suspension of classes and all school activities at all levels in entire Luzon was declared until April 14, 2020 as part of the enhanced community quarantine and stringent social distancing measures for the management of COVID19 situation. Such enhanced community quarantine is extended until April 30, 2020. 

3. As stated in Paragraph 35 of DepEd Order No. 2, s. 2015: “...In exceptional cases, and only if the situation warrants, a one-time recalibration shall be allowed. Exceptional cases shall include instances when high level decisions are taken into effect such as changes in strategic directions, and circumstances beyond the control of the ratee such as natural and/or manmade calamities, including typhoon, earthquake and other fortuitous events.” 

4. Given the above considerations, DepEd emphasizes specific RPMS-related measures for school-based personnel. Please see Enclosure Nos. 1 and 2 for details.

5. It is also emphasized that the preparation and organization of the RPMS Portfolio shall have started during the start of the SY, and only a sample of each Means of Verification (MOV), excluding those MOVs with the specified required number of pieces, is expected to be submitted. All RPMS-Philippine Professional Standards for Teachers (PPST) Materials, including tools, forms, and other support materials, for SY 2019-2020 can be accessed at https://ift.tt/2Vm5GrY. Also, the prescribed Individual Performance and Commitment Review Form (IPCRF) for teachers can be accessed at https://ift.tt/3apZnb2.

6. Due to the COVID-19 situation, the Year-end Review shall be postponed temporarily and shall resume when authorities issue a declaration of safety for all DepEd employees. The adjusted schedule of RPMS Portfolio submission and evaluation, data collection and consolidation of IPCR rating will be released through a separate memorandum. 

7. For more information, please contact the Bureau of Human Resource and Organizational Development-Human Resource Development Division (BHRODHRDD), 4th Floor Mabini Building, Department of Education Central Office, DepEd Complex, Meralco Avenue, Pasig City through email addresses bhrod.hrdd@deped.gov.ph and helpdesk.rpms@deped.gov.ph or at telephone number (02) 8470-6630. 

8. Immediate dissemination of this Memorandum is desired.

(Enclosure No. 1 to DepEd Memorandum No. , s. 2020)

RPMS-RELATED MEASURES FOR SCHOOL-BASED PERSONNEL IN LIGHT OF THE COVID-19 SITUATION

A. Teaching Personnel
On Classroom Observable RPMS Objectives 

The number of classroom observations may have been affected by the class suspension which started in mid-March 2020. For this purpose, each teacher is assumed to have obtained at least three (3) classroom observations after the first three quarters which were not covered by class suspension.

To compute for the rating for Quality for each of the classroom observable RPMS objectives: (1) Identify the corresponding rating in the RPMS 5-point scale for each COT rating, (2) Get the average of the total RPMS rating (or Divide the total RPMS rating by the number of available classroom observations), and (3) Determine the final rating for Quality. Detailed explanations and illustrative examples are found on pages 40 and 41 of the Updated RPMS Manual, access at UPDATED RPMS MANUAL DOWNLOAD

To determine the rating for Efficiency, recalibrate the RPMS rubric in such a way that the total number of available valid Main and Supporting MOVs submitted obtains the highest rating of 5 (Outstanding). The RPMS Tools can be accessed at RPMS TOOL FOR SY 2019-2020. 

A sample computation for Quality and Efficiency for classroom observable RPMS objectives is found in Enclosure 2. 

For COT Indicator 9 (or RPMS Objective 10) in the Proficient (P) tool, all teachers using the Proficient tool shall be given an automatic rating of 5 for both Quality and Efficiency in the IPCRF since this indicator/objective can only be observed in Observation Period 4. 

On Non-Classroom Observable RPMS Objectives 

For the non-classroom observable RPMS Objectives, teachers are encouraged to explore on the list of possible MOVs, and provide whichever are available at hand that they may still obtain acceptable results in Quality, Efficiency, and/or Timeliness. 

B. Non-Teaching Personnel 

School-based non-teaching personnel shall confer with their Rater for agreements in relation to Paragraph 3 of this Memorandum. A similar recalibration scheme with that of teachers may be done.

(Enclosure No. 2 to DepEd Memorandum No. 045, s. 2020)

SAMPLE COMPUTATION FOR QUALITY AND EFFICIENCY FOR CLASSROOM OBSERVABLE RPMS OBJECTIVES

Scenario: Proficient Teacher A was scheduled for Classroom Observation Period 4 but was not observed because of the class suspension.

Table 1. Sample Ratings for COT Indicator 1 (RPMS Objective 1)